GrantLedger
Stop Rebuilding Your Grant Spreadsheets Every Month
GrantLedger maps your QuickBooks accounts to grant budget lines and generates budget vs. actual variance reports automatically — so you're never caught without a current number when your finance director asks.
Live dashboard — grantledger.vokrix.co
Your budget vs. actual spreadsheet breaks every time a new account or category gets added
Every grantor uses different expense category names, so you remap the same transactions by hand each cycle
Your finance director asks for a variance explanation mid-month and you have nothing ready to share
How it works.
Step 1
Step 1
Upload Your QuickBooks Export
Export your general ledger from QuickBooks the same way you always do and upload the file to GrantLedger. No new data entry, no changed workflow on the QuickBooks side.
Step 2
Step 2
Review Your Mapped Budget Lines
GrantLedger maps your QuickBooks accounts to the correct budget line for each grant. You see the account-to-budget-line status at a glance, with severity coloring that flags over and under variances before they become problems.
Step 3
Step 3
Flag Exceptions and Share Your Report
Mark anything that needs follow-up, then pull a current variance summary whenever your finance director asks — mid-month, end of month, or the morning a report is due.
What you get.
One Source of Truth for Every Grant
Instead of a separate spreadsheet per grant, all your budget vs. actual data lives in one place. Add a new account or grant category and your reports stay intact.
No More Manual Remapping
Each grantor names expense categories differently. GrantLedger holds your account-to-budget-line mapping so you review it once instead of rebuilding it every reconciliation cycle.
A Current Report When You Need It
Your variance summary is always up to date with your last upload. When your finance director asks mid-month, you have a number to share in under a minute.
Deadline Visibility Built In
GrantLedger surfaces upcoming grant report deadlines alongside your variance data so nothing sneaks up on you at the end of the quarter.
Common questions
Your Finance Director Will Ask Again This Month — Have the Report Ready
GrantLedger maps your QuickBooks accounts to grant budget lines and generates budget vs. actual variance reports automatically — so you're never caught without a current number when your finance director asks.
No setup required. Start with one upload.